Hours of Duty, Work Schedules, and Compensation

The supervisor sets an employees' tour of duty. Generally, work is scheduled on the same hours each day. Changes in individual workdays and shifts may be made when dictated to meet operational requirements. Notice must be given when employees are to be assigned to a different tour of duty or to different hours of work. Advance notice requirements vary from installation to installation due to Union-Management negotiated agreements; nature of work; local requirements; practices and procedures, and other factors. Authority for establishing and changing tours of duty is delegated to the commander of an activity employing civilian personnel.

Some work schedules and hours of duty provide the employee(s) with special pay entitlements. Employees also recive additional pay for overtime work and work on holidays. A discussion of travel time as hours of work is included in Overtime Work.

Key terminology:

Basic Workweek: Generally DA's basic workweek starts at 0001 on Sunday and goes through 2400 Saturday. It consists of 40 hours for full time employees. The regular tour of duty is five 8-hour days, Monday through Friday. Normally, employees are allowed a lunch break. For employees on standby tours, the administrative workweek normally begins and ends on the hour of the day when the shifts change. Conditions that must exist for establishing standby tours are set forth in 5 CFR 550.143. For more information on STANDBY-TOURS, see 5CFR 610.111 (c)(2).

Regularly Scheduled Administrative Workweek: Covers the basic workweek plus those periods of overtime work that are regularly required.

For employees on standby time the regularly scheduled administrative workweek is the total number of regularly scheduled hours of duty a week, including time in a standby status, except those allowed for meals and sleep. For employees on established standby tours who work an additional 24-hour shift outside their regularly scheduled tour of duty, the two-thirds rule shall apply, unless it can be demonstrated that less than 8 hours of eating/sleeping time was provided during the additional shift. The two-thirds rule precludes pay for eating and sleeping.

Standby Time: Consists of periods in which an employee is officially ordered to remain at or within the confines of his/her work station, not performing actual work but holding himself/herself in readiness to perform actual work when the need arises or when the call comes in.

Tour of Duty: The hours of a day (daily tour of duty) and the days of the administrative workweek (weekly tour of duty) that are scheduled in advance and during which an employee is required to perform work on a regular recurring basis.

Content last reviewed: 6/19/2006-FMJ