Notice of Proposed Change to Lower Grade

NOTE 1: Normally, the Civilian Personnel Operations Center (CPOC) would
prepare, sign and issue proposals,
review responses, and make the final decision on a change to lower
grade action due to classification error or application of a new or revised
job grading standard or position classification standard.

NOTE 2: Ensure the employee initials and dates receipt of this notice, the
original copy is provided to the employee, and a copy is maintained in the
Civilian Personnel Advisory Center (CPAC) case folder.

**Office Symbol**

SUBJECT: Notice of Proposed Change to Lower Grade

TO: **Employee**
**Office Symbol**

1. This is official notification that I propose to change you to lower grade
from your position of **--------------------** to the position of **---------
-------** for the reason stated below:

Reason: **why the position is being downgraded - whether due to
classification error or application of a new or revised job grading guide or position classification standard
and, which agency level has made the determination**

2. You may reply to this notice of proposed change to lower grade to me in
writing, orally, or both.

a. You are allowed **normal local response period** calendar days from
the date you receive this letter to submit your reply.

b. You may represent yourself or you may be represented by a person of
your choosing. If you select a representative other than a Union
official/steward, you must designate such representative in writing.

c. You may review the material relied on to support this proposed
action. I will make the material available to you upon your request.

d. You will be allowed **reasonable/sufficient number** hours official
time to review the material, secure affidavits, and prepare an answer to this
notice. You must coordinate with your first level supervisor to make
arrangements for the use of this official time. Your representative is
allowed the same amount of official time, if otherwise in a duty status, but
must coordinate the use of official time through his/her supervisor.

e. If you request, consideration will be given to extending the time to
reply or the official time in which to prepare and submit your reply. Any
request for additional time must be in writing stating your reasons for
desiring more time and the specific amount required. The request should be
submitted through your first level supervisor to me.

3. Full consideration will be given to any answer you submit before a final
decision is made **by appropriate official/agency level**. Whether or not
you reply, a written notice of final decision will be given to you. Should
this proposed change to lower grade be carried out, it will not take place
earlier than 30 calendar days after your receipt of
this letter.

4. During the advance notice period, you will remain in a pay status.

5. If you wish to read the regulations, classification guides, or standards
used to evaluate the position, pertinent to the proposed action, or obtain
information about your procedural rights in this matter, you may contact
**CPAC POC**, Building **------**, Room **------**,
telephone number **--------**.

**CPOC Official** 2 Atch
**Signature Block** 1. Official Position Descr
2. OPM Certificate or
Army classification

Employee's Initials and Date of Receipt ______________

Content last reviewed: 6/20/2006-FMJ

Return to: PERMISS Homepage | Management-Employee Relations Program

This page was last revised: 6/20/2006